Open Records Policy
POLICY AND PROCEDURE TO OBTAIN PUBLIC RECORDS from Kansas Housing Resources Corporation (KHRC)
under the Kansas Open Records Act (KORA), KSA 45-215 et seq.
REGULAR OFFICE HOURS: 8am to 5pm, Monday to Friday
DESIGNATED CUSTODIAN: Ryan Vincent, Executive Director
FEES: Record requests that can be provided with minimal staff time and that are less than 25 pages will be provided at no charge. For requests that exceed that amount, the following rates apply:
Copies: 25 cents per page
Mailing: 50 cents for first 5 pages, 25 cents for each additional 5 pages
Fax: 65 cents per 10 page fax
Staff Time: Will be charged at KHRC’s actual cost of staff time for the rate of pay for each person responding to the request. This may include time spent to access records, review requests to determine whether exceptions apply, and re-file records. Clerical time will be charged at $18 per hour. General Counsel time will be charged at $45 per hour. Information Technology services time will be charged at $33 per hour.
Additional Fees: Any other costs incurred by KHRC in complying with a record request may be assessed to the requester.
KHRC will provide an estimate of the total costs prior to KHRC gathering the records. In order to assure receipt of payment, KHRC will require payment in full of the final cost prior to providing the records. KHRC will provide a reimbursement for any overpayment.
PROCEDURE FOR MAKING A REQUEST: KHRC may require that records requests be made in writing. All requests for records shall state the requester’s name, mailing address, and phone number. Requests must provide adequate detail to aid KHRC in determining whether the records exist and are open for public inspection. KHRC will act upon the request as quickly as possible, responding to the request no later than the KORA deadline. KHRC reserves the right to provide the records in whatever format is most convenient for KHRC